​

Last updated: 9 September 2026

​

Alfreton CAN is an independent, community-led Culture and Arts Network. This page explains how we use information submitted through our website, creative gallery, event forms and mailing list.

​

Who is responsible for your information?

Alfreton CAN is responsible for deciding how the personal information collected through this website is used.

For questions, requests or concerns about your information, contact:

Email: alfretoncan@gmail.com
 

What information do we collect?

Depending on how you interact with us, we may collect:

• Your name and email address

• The name or organisation you would like to be credited under

• Artwork, photographs and accompanying descriptions

• Event details, venue information and booking links

• Information about permissions relating to submitted images

• Your mailing-list preferences

• Technical information collected through essential website functions and cookies
   

Please do not include sensitive personal information unless it is genuinely necessary.
 

Creative gallery submissions

When you submit artwork or a photograph, we use the information to:

• Review and moderate your submission

• Contact you if clarification or additional permission is needed

• Credit you according to your stated preference

• Publish approved material on the Alfreton CAN website or social-media channels
   

Submitting work does not guarantee publication.
Alfreton CAN may decline, edit, crop, resize or remove material where appropriate.

You retain ownership and copyright in your work.
You give Alfreton CAN permission to display and promote the submitted material, but you do not transfer ownership to us.
 

You may withdraw permission for future display by contacting us. We will remove the material from places under our control within a reasonable period, although previously printed materials and content already shared by others may not be recoverable.
 

Images of people and under-18s

You must have permission from any identifiable person shown in a submitted image.

If an image features someone under 18, the submitter must be their parent or legal guardian or must have the parent or guardian’s clear permission to submit and publish the image.

Our public submission forms are intended to be completed by adults. Young contributors should ask a parent, guardian or responsible adult from their school, group or organisation to submit on their behalf.

Please do not submit photographs where publication might place someone at risk or reveal sensitive personal information.
 

Event submissions

We use submitted event information to:

• Check that it is suitable and relevant to Alfreton CAN

• Contact the organiser if details need clarifying

• Publish approved listings on our website or social-media channels

• Update or remove listings when circumstances change
   

The person submitting an event is responsible for ensuring that the information is accurate and that they have permission to supply any accompanying image.

Submission does not guarantee publication or imply endorsement by Alfreton CAN. Event organisers remain responsible for their activities, bookings, safety arrangements and information supplied to visitors.
 

Mailing list

We use MailerLite to manage our mailing list.

We will only send Alfreton CAN news, events, opportunities and community updates to people who have specifically opted in. Mailing-list consent is separate from submitting artwork or an event.

You can unsubscribe at any time using the link included in every email. Withdrawing consent will not affect anything lawfully done before consent was withdrawn.

We will not add submission-form email addresses to the mailing list without separate permission.
 

Our Lawful reasons for using information

We use personal information under the following lawful bases:

• Consent: to publish submitted creative work, names and photographs, and to send mailing-list emails

• Legitimate interests: to review submissions, administer the gallery and event listings, prevent misuse and respond to enquiries

• Legal obligation: where we need to retain or disclose information to comply with the law
   

Where we rely on consent, you can withdraw it at any time.
 

Services that process information for us

We use trusted services to operate the website and forms:

• Wix hosts the Alfreton CAN website and approved gallery content

• Tally processes creative and event submissions, including uploaded files

• MailerLite manages mailing-list subscriptions and emails

• Our email provider processes messages sent to and from Alfreton CAN
   

These providers process information according to their own privacy and security terms. Some providers may process information outside the UK. Where this happens, the provider is responsible for applying appropriate legal safeguards.

We do not sell or rent personal information.

 

Cookies

This website uses essential cookies to operate correctly. With your permission, it may also use functional and analytics cookies to help us understand how the website is used and improve visitors’ experience.

We use Usercentrics for Wix to manage cookie consent. When you first visit the website, you can accept all cookies or choose which optional cookies you allow. Non-essential cookies will not be activated unless you give consent.

You can review or change your choices at any time by selecting the fingerprint privacy icon displayed on the website.

For further information about how Wix processes website data, please see the Wix Privacy Policy.
 

How long do we keep information?

We aim to keep information only for as long as it is needed:

• Unapproved or declined submissions will normally be deleted within six months

• Event-submission records will normally be deleted within six months after the event has finished

• Information connected to approved gallery material may be kept while that material remains published

• Mailing-list details are kept until you unsubscribe or the list is closed

• A minimal record may be retained where necessary to honour an unsubscribe request or demonstrate that consent was obtained
   

We may retain information for longer if required to resolve a complaint, protect someone’s safety or meet a legal obligation.
 

Keeping information secure

Access to submissions and mailing-list records is limited to authorised Alfreton CAN moderators. Each moderator should use their own secure login wherever possible.

Although we take reasonable precautions, no online service can guarantee complete security. Please avoid submitting information that is unnecessary for the purpose of the form.
 

Your rights

Depending on the circumstances, you may have the right to:

• Ask for a copy of your personal information

• Correct inaccurate or incomplete information

• Ask us to delete information

• Restrict or object to how information is used

• Withdraw consent

• Ask for information to be transferred where applicable
   

To exercise any of these rights, email alfretoncan@gmail.com. We may need to confirm your identity before acting on a request.

If you are unhappy with how your information has been handled, please contact us first so we can try to resolve the issue. You can also complain to the Information Commissioner’s Office at ico.org.uk.
 

Changes to this information

We may update this page when our website, services or legal responsibilities change. The date at the top will show when it was last updated.